STAFF ASSISTANT (WEST PALM BEACH)

Req No:  64040454-51153903-20130416120001	Agency Name:  Health
Description:
Working Title:  STAFF ASSISTANTBroadband/Class Code:  43-6011-02 Position Number:  64040454-51153903 Annual Salary Range:  $28,000 Announcement Type:  Open Competitive City:  WEST PALM BEACH Facility:  Pay Grade/ Pay Band:  BB003 Closing Date:  6/3/2013 The State Personnel System is an E-Verify employer.  For more information click on our E-Verify website.   OCCUPATION PROFILE JOB FAMILY: OFFICE AND ADMINISTRATIVE SUPPORT  OCCUPATIONAL GROUP: OFFICE AND ADMINISTRATIVE SUPPORT  OCCUPATION: EXECUTIVE SECRETARIES AND ADMINISTRATIVE ASSISTANTS 43-6011  DESCRIPTION Provide necessary support services to the Southeast Region Nursing Director and Program Administrator in such activities as coordinating meetings and appointments, maintaining the calendars, typing, collating, distributing written materials, and preparing travel vouchers for all staff.  Provides administrative supports to the management team.  EXAMPLES OF WORK   Process a variety of routine correspondence and takes appropriate action. Review records and reports, which require action and recommend solutions or courses of action. Perform special assignments, research, and report preparation. Assist in conducting daily administrative activities and/or directing special projects and activities at request of Regional and/local Nursing Directors or Nursing Supervisors. Responsible for minutes in assigned meeting including but not limited to staff meetings, leadership meetings Maintains confidentiality both in matters pertaining to clients and employee records, as well as sensitive administrative information.  Maintains various databases.  Interprets administrative and operating policies and procedures.  Plans meetings and/or conferences and travel.  Prepare reports as requested.  Independently draft letters of acknowledgment, commendations, and notification for signature. Maintain current information of division policies and programs and process routine matters within established policies. Screen incoming calls to Regional Nursing Director office, answer questions, take messages, make referrals to appropriate staff, and assign action items following up with appropriate staff to insure timeliness and accuracy of work products.  Performing Administrative Activities Approving requests, handling paperwork, and performing day-to-day administrative tasks. Communicating With Other Workers Providing information to supervisors and fellow workers. This information can be exchanged face-to-face, in writing, or via telephone/electronic transfer. . Compiling, coding, categorizing, calculating, tabulating, auditing, verifying, or processing information or data. Monitoring and Controlling Resources Monitoring and controlling resources and overseeing the spending of money. Coordinating Work and Activities of Others Coordinating members of a work group to accomplish tasks. Interpreting Meaning of Information to Others Translating or explaining what information means and how it can be understood or used to support responses or feedback to others. Establishing and Maintaining Relationships Developing constructive and cooperative working relationships with others. EXAMPLES OF KNOWLEDGE, SKILLS AND ABILITIES Knowledge of standard business formats and styles for letters and business forms. Knowledge of office procedures and practices. Knowledge of the principles and techniques of effective communications. Knowledge of the methods of data collection. Skill in typing. Ability to organize files and other records. Ability to compile and analyze data for administrative decisions. Ability to organize and maintain records management systems. Ability to perform basic arithmetical calculations. Ability to use correct spelling, punctuation and grammar. Ability to type letters, memoranda and other standard business forms in correct format. Ability to operate general office equipment. Ability to handle telephone calls in a courteous and effective manner. Ability to plan, organize and coordinate work assignments. Ability to communicate effectively. Ability to establish and maintain effective working relationships with others  LICENSURE, CERTIFICATION OR REGISTRATION REQUIREMENTS